9521-Minutes

1. In compliance with legal requirements, a complete and accurate set of minutes of each meeting shall be kept. 

2. Minutes shall be maintained by the Administrative Offices of the school district 

3. The minutes shall constitute the official records of proceedings of the Newtown Board of Education (the “Board”) and shall be open to public inspection at all reasonable times. 

4. The minutes shall include the following: 

A. The time, place and date of each meeting. 

B. The names of those members in attendance. 

C. The disposition of all matters on which action was recommended.

D. All motions and resolutions and their disposition, listing all votes, abstentions and absentees. 

E. All decisions concerning future meetings and agendas. 

F. By request, a brief statement of a Board member may be included. 

5. A record of votes taken at each meeting shall be reduced to writing and made available for public inspection within forty-eight hours of the conclusion of the meeting at which the votes were taken. Votes taken shall also be reflected in the minutes of each meeting, and the minutes shall be made available for public inspection and posted on the Board’s Internet web site, if available, not later than seven days of the date of the meeting to which they refer, however, the Board shall not be required by law to post such minutes on an Internet web site. Should the Board decide to make minutes available on the Board’s Internet web site, it shall do so at the sole discretion of the Board. 

6. If, in accordance with applicable law, the Board conducts a meeting in which one or more Board members attend by means of electronic equipment, the minutes of the meeting shall record a list of Board members that attended the meeting in person and a list of members that attended the meeting by means of electronic equipment. 

Legal Reference: 

Connecticut General Statutes 

Public Act 22-3, “An Act Concerning Remote Meetings Under the Freedom of Information Act.”

1-225 Meetings of government agencies to be public. Recording of votes. Schedule and agenda of certain meetings to be filed and posted on web sites. Notice of special meetings. Executive sessions 

ADOPTED: May 5, 2026 Newtown Public Schools Newtown, CT